Human Resources Assistant

IN HOUSE

NAF ANNOUNCEMENT NUMBER #20-365

LOCATION OF POSITION:  Human Resources Department, Building 3249 BOQ RD, NAS Pensacola FL

OPENING DATE:  11/30/20

CLOSING DATE:  12/07/20

POSITION:  Human Resources Assistant/NF-0203-03

SALARY RANGE:  $15.00-$21.00/PH

EMPLOYMENT CATEGORY: Full Time (Scheduled to work 35-40 hours weekly. May be required to work weekends, holidays, and rotating shifts. Eligible for ALL group benefits.)

AREA OF CONSIDERATION:  Applications will be accepted from CURRENT MWR/CYP employees only.

DUTIES: Performs administrative and technical support work in a variety of personnel functions. Processes the full range of personnel actions for craft and trade and pay band Non-Appropriated fund (NAF) employees involving a variety of occupations. Examines request for personnel actions, verifies all entries by performing a procedural and technical review of proposed actions to assure correctness of entries and cited authority. Processes new appointments. Interviews employees to obtain data to complete appointments forms or instructs individual in completing forms such as health benefits registration, life insurance, designation of beneficiary, tax certificates, clearance, and investigation data. Computes and flags due dates for various types of personnel actions, i.e., within grade increase, conversions, performance appraisals, expiration date of temporary appointment, salary retention period, etc. Verifies employment.

Processes Requests for Personnel Actions (SF-52s). Ensures supporting documents are complete and attached to SF-52

(e.g. job descriptions, set of duties, etc.). Provides assistance to customers on applicable procedures, instructions, and regulations. Monitors status on pending actions. Reviews personnel action requests for correctness of position numbers and organizational data. Retrieves data for reports. Provides information on status of personnel actions to operating officials. Determines necessary documents needed to support transactions and ensures they are included in the action and OPF. Establishes and/or maintains OPFs, including consolidation with prior service records. Obtains original

OPF from records center or other activity as required. Conducts new employee orientation. Provides brochures,

e.g., health/life insurance, and explains retirement provisions, hours of work, leave accrual, health and life insurance options, local facilities, standards of conduct, EEO, etc. Answers employee questions. Ensures benefit enrollments are completed timely and accurately and contain necessary certifications. Assists employees in preparing documents necessary for background investigations, (NACs) etc. Assists new employees in completing required appointment forms, e.g., Designation of Beneficiary, W-4, etc. Assists in special projects by gathering data from files and automated systems, and extracting information from official personnel folders. Compiles in prescribed format and forwards to supervisor for consolidation. Authenticates personnel data reflected on various forms. Gathers background information on issues, researches current policy as it relates to the issue, and determines related trends that may impact on the issue at hand. Makes recommendation of necessary action based on research. Expedites flow of information and communications. Utilizes an in-depth knowledge of regulations, policies and procedures to answer employee questions on a variety of personnel issues. Reviews personnel action requests and applications for accuracy, resolves discrepancies and completes missing information. Determines benefit eligibility, creditable service, (e.g., SCD's) and follows up on suspense actions, (e.g., probationary and trial periods, etc). Ensures necessary signatures and documents needed are present, complete and arranged in proper sequence, and those necessary steps are taken for subsequent routing and filing. Inputs information in to the automated personnel system in a timely manner and ensure accuracy of all salary and pay adjustments. Provides information on vacancy announcements to BUPERS employees and outside applicants. Coordinates interviews which includes making airline reservations and hotel accommodations for out of state/country interviewees and prepares interview packages for the rating panel. Conducts reference checks on applicants. Prepares and distributes offer letters and non-selection letters. Coordinates release/report dates of new employees. Composes and types Vacancy Announcements for distribution by mail or E-mail within area of consideration. Prepares advertisement for publication in newspapers requested by the respective departments. Maintains case files for each Vacancy Announcement. Receives visitors and telephone calls; tactfully obtains information about purpose of call or visit, determines if matter can be handled personally, referred to another individual or office, or if it required supervisor's attention. Exercises discretion in determining whether visitor or caller is entitled to receive requested information. Types a variety of materials using a computer from rough draft or clean copy with responsibility for format, spelling, punctuation, arrangement, and spacing of material. Sets up and maintains databases, spreadsheets and centralized files. Maintains files consisting of reports, letters, notices and instructions. Screens and purges files as needed to remove obsolete or irrelevant material.

Prepares TDY and PCS travel orders for both APF and NAF; arranges travel schedule, itineraries and makes reservations. Determines and computes per diem rates, Temporary Living Quarters Allowance (TQSE), miscellaneous expenses, etc. Coordinates with moving company on new employee's movement of household goods in connection with PCS moves. Performs other related duties as assigned.

PHYSICAL DEMANDS AND WORK ENVIRONMENT: Work is primarily sedentary. Some walking, standing, bending and carrying of light items such as papers and files is required. Work is performed in a typical office setting that is adequately lighted, heated and ventilated.

MINIMUM QUALIFICATIONS:   The incumbent must be a qualified typist and have at least one year of work experience or higher level education that demonstrates the ability to perform the duties of the position. Knowledge of an extensive body of personnel processing rules, procedures or operations. Skill in oral expression to explain processes and procedural matters and provide basic program information. Knowledge of office file arrangement and the purpose and content of documents in the file, including OPFs, the ability to file and retrieve information and maintain suspense records in accordance with office filing procedures. Knowledge of steps and procedures used to process personnel documents. Skill in fact finding and researching files to find relevant information and to logically organize and report on collected information. Ability to make decisions, resolve problems or discrepancies based on knowledge of personnel processing rules, regulations and procedures. Ability to understand and provide basic program information. Knowledge of personnel processing language, procedures and options to process a full range of recurring types of official personnel actions. Knowledge of office file arrangement and the purpose and content of documents in the file, and ability to file and retrieve information and maintain suspense records in accordance with office filing procedures.

Familiarity with and ability to type and use a typewriter and computer including an automated personnel system, Word,

Excel, Spreadsheets, Database, etc. Knowledge of personnel and staffing standardized rules, procedures terminology, or requirements related to personnel action processing activities and skill in applying this knowledge to work situations.

Knowledge of formats, punctuation, grammar and clerical steps to process and prepare correspondence and documents in an accurate manner. Ability to make decisions, resolve problems or discrepancies based on knowledge of personnel processing rules, regulations and procedures. Basic knowledge of local personnel activities to perform routine clerical tasks.