IN HOUSE
NAF ANNOUNCEMENT NUMBER #21-130
LOCATION OF POSITION: Morale Welfare Recreation (MWR), Bldg. 4143 Admin. Department, NAS Pensacola, Pensacola FL
OPENING DATE: 04/02/21 CLOSING DATE: 04/16/21
POSITION: Management Assistant/NF-0344-03 SALARY RANGE: $14.00 - $17.00/PH
EMPLOYMENT CATEGORY: Full Time (May be scheduled to work 35-40 hours weekly. May be required to work weekends, holidays, and evening/rotating shifts. Eligible for ALL group benefits.)
AREA OF CONSIDERATION: Applications will be accepted from current NAS Pensacola MWR Employees Only.
DUTIES: Employee independently performs various general clerical duties in support of the organization’s office operations. (30%) Incumbent is the initial POC for MWR office spaces and phone inquiries. Receives and answers routine telephone inquiries or refers to appropriate staff. Uses judgment to answer recurring questions and resolves clerical and administrative problems. The incumbent greets and refers visitors. Distributes message and faxes. Establishes controls and due dates and follows up on due dates to ensure that required actions and responses are made within deadlines. The incumbent performs a wide variety of record keeping, updating manuals on policy and directives, reporting and informational duties in support of the organizations programs, functions, and projects. Incumbent composes and/or edits correspondence. Prepares government travel orders IAW applicable instructions and arranges travel for MWR conference room to ensure maximum utilization and convenience. Arranges meeting space, BQ reservations and other details for out of town MWR clients. Performs other duties as assigned.
Employee prepares correspondence reports and other documents in draft and final form using a personal computer. Ensures correct grammar, spelling, capitalization, punctuation, and format. (25%) Accurately types correspondence, reports or similar materials from handwritten or electronic drafts using a typewriter, word processor, or personal computer. Types own material into draft or final form using typewriter, word processor, or personal computer. Ensures correct grammar, spelling, capitalization, punctuation and appropriate format in prepared documents. Ensures requirements for classified materials are properly followed, where applicable.
Employee uses office automation skill to help perform management and/or program support assignments. (20%) Updates, revises, sorts, calculates, and manipulates data in spreadsheets to meet multiple report formats and produce standard reports. Converts spreadsheet data into charts, graphs and report formats. Converts spreadsheet date from one software program to another. Develops macro spreadsheets by setting up format and sequence of functions to update, revise and retrieve information for office needs and special or nonstandard reports. Uses office automation software to assist in management and/or program areas of assignment (e.g., if assigned forms management support duties/tasks uses software to develop forms.)
Assists in records management by independently performing standard support tasks. (25%) Reviews records and files to ensure that they are stored and labeled correctly following specific guidelines. Check to assure that files contain only current material and that records are transferred and stored according to schedules.
QUALIFICATIONS REQUIRED: Knowledge of clerical or technical procedures and requirements related to the specific management or program analysis assignments. Knowledge of one, or more related, standardized management or program operations. Skill in compiling readily available data from prescribed sources and recognizing and correcting obvious discrepancies and data omissions. Knowledge of basic principles of arithmetic to make routine calculations such as standard productions rates, staff hours, or funding expenditures, using established formula. Ablity to use one or more established automated systems to enter, maintain and retrieve organizational and/or program data and to compile reports, produce charts and graphs, or monitor project or program status. Knowledge of personal computers and software (Microsoft Office), such as word processors, graphics spreadsheets, database management systems and communications to perform variety of basic automation functions. Knowledge of the organization and its functions and programs to answer inquires of a general nature or refer to the responsible staff member. Knowledge of subject-matter filing, receptionist duties and other clerical practices and operation of the office. Qualified typist required.
PHYSICAL EFFORT AND WORKING CONDITIONS: The work is mostly sedentary. No special physical demands are involved. There may be some walking, standing, bending or carrying of light items. The employee works in an adequately lighted and ventilated office environment. Observes normal safety precautions.
NOTE: As a condition of employment, selectee(s) will be required to participate in the Direct Deposit/Electronic Funds Transfer within the first 60 days of employment. This is the DOD standard method of payment of personnel. Employees will be subject to administrative action for failure to enroll unless a waiver has been obtained.
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